Appendix 8 The players involved in coordinating activities related to the Canada-community agreements and their roles, 1999-2005
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| Signatories | Management of agreement | Members | Roles |
| Fédération des francophones de Terre-Neuve et du Labrador (1999-2004) | -Management committee -Francophone affairs steering committee | - 1 co-chair from PCH - 1 community co-chair - 5 community representatives (including one representative of a youth association - 3 representatives from PCH - Representatives from the federal government, the provincial government and the Francophone community | -Analysis of funding applications based on the organization's comprehensive development plan -Implementation of the comprehensive plan -Administration and implementartion of the agreement -Decisions taken by consensus -Development of policies on conflict of interest -Agreement secretariat provided by the FFTNL -No coordination mechanism specified in the agreement -Government discussion and coordination table (interdepartmental) designed to support activities of the Francophone community |
| Société St-Thomas-d'Aquin (P.E.I.) (1999-2004) | -Management committee | - 1 co-chair from PCH - 1 elected community co-chair - 2 community representatives (with voting rights) - 1 ex-officio member of the executive office of the SSTA (without voting rights) - 2 representatives from PCH | -Receive funding applications and the regional and provincial action plans updated annually by the community -Possible coordination with the management committees of the federal-provincial agreements on promotion of the official languages and on official languages education -Coordination provided by the general assembly of the SSTA-Decisions taken by consensus -Agreement secretariat provided jointly by PCH and the SSTA -Youth clause acknowledging the importance of consultation of youth organizations |
| Fédération acadienne de la Nouvelle-Écosse (1999-2004) | -Provincial round table -Joint committee | - President of the FANE - A group representing each of the 10 regions of Nova Scotia - 9 sectoral organizations (including one youth organizatio) - 3 representatives of educational institutions - 1 co-chair from PCH - 1 community co-chair (chair of the round table) - 3 representatives elected by the round table - 1 representative from PCH | -Promotion of a coordinated approach between organizations and institutions working for community development by establishing: 1) development priorities; 2) links of co-operation and collaboration between the regions and the organization and institutions of the Acadian community - Review of programming and projects submitted by the groups, bearing in mind the comprehensive community development plan and the priorities established by the provincial round table -Decisions taken by consensus, though members have the right to vote -Agreement secretariat provided jointly by the FANE and PCH |
| Forum de concertation des organismes acadiens du Nouveau-Brunswick (1999-2004) | -Forum coordinating committee -Funding applications evaluation committee | President of the Société des Acadiens et Acadiennes du N.-B. (SAANB) - 1 representative of each of the sectors recognized by the Forum - 1 representative of the SAANB - 1 co-chair from PCH - 1 community co-chair (elected by the Forum) - 5 community representatives - 2 representatives of PCH | -Clarify the priorities for action of the Acadian community based on the comprehensive development plan and promote a coordinated approach within the community -The SAANB provides the administrative management and secretariat for the coordinating -Promotes interdepartmental activities -Examine the development priorities submitted by the coordinating committee based on the funds provided for in the agreement -Recommend the overall allocation of the available funds -Agreement secretariat provided by PCH |
| Quebec Community Groups Network (1999-2004) | -Network of associations representing Quebec's Anglophone community -Management committee | - Representatives of independant organizations from the Network (with voting rights) - 1 representative of PCH (without voting rights) - 1 co-chair from PCH - 1 elected community co-chair (president of the QCGN) - 4 elected representatives of the QCGN - 1 representative of PCH | -Promote a coordinated approach by organizations working for community development that is as effective as possible -Receive the community's comprehensive development priorities -Ensure community representation on the management committee -Review the priorities established by the QCGN for community development and the recommendations made for the allocation of resources -Ensure the implementation of the agreement -Evaluate the progress and effectiveness of intergovernmental coordination -Agreement secretariat provided by PCH |
| Comité de direction pour le renouvellement de l'entente (executive committee for renewal of the agreement (Ontario) (2000-2005 | - Executive committee -Management committee -Applications committee | - 16 community representatives - 1 co-chair from PCH - 1 community co-chair (elected by the executive committee) - 6 community representatives (elected by the executive committee) - 2 representatives of PCH - 2 representatives of PCH - 5 community representatives | -Clarify the community's strategic priorities and promote coordination among the organizations involved -In case of conflict, PCH and the community representatives will jointly agree on the appointment of a mediator -Forward to the applications committee the community's comprehensive development plan and the annual work plan and ensure follow-up on recommendations in relation to funding applications -Promote interdepartmental activities -Coordinate evaluation of the agreement -Agreement secretariat provided by PCH -Examine funding applications and propose the allocation of funds among the various organizations and projects, bearing in mind the priorities established in the comprehensive development plan -Answerable to the management committee and the Minister of PCH |
| Société franco-manitobaine* (1999-2004) | -Priorities management committee -Council of organizations -Joint agreement committee | - 6 representatives elected by the council of organizations - 6 community representatives (3 from rural areas, 3 from urban areas) - President of the SFM - Representatives of some 28 community organizations - 1 co-chair from PCH - 1 community co-chair (elected by the SFM) - 1 representative of the SFM - 4 representatives of the priorities management committee - 1 representative of the council of organizations - 1 representative of PCH | -Evaluate the community's development priorities annually and ensure the implementation of the comprehensive development plan -Promote a coordinated approach -Technical and administrative support provided by SFM -Body representing provincial and sectoral Franco-Manitoban organizations -Forum for coordination among organizations intended to promote partnerships -Prepare the comprehensive development plan -Allocate funding among organizations that request it -Agreement secretariat provided jointly by the SFM and PCH |
| Assemblée communautaire fransaskoise* (1999-2004) | -Fransaskois community assembly -Joint coordinating committee | - Members elected in each of the 12 electoral districts (2 members in the districts of Regina, Saskatoon and Prince Albert) - President elected by universal suffrage in the province - 1 co-chair from PCH - 1 community co-chair (president of the ACF) - 5 representatives of the ACF - 2 representatives of PCH | -Acting as a representation body, the ACF is responsible for receiving the development priorities emerging from the community round tables, implementing the comprehensive development plan and encouraging coordination among the organizations working for community development -Responsible for receiving the priorities from the community and allocating programming and project funding -Agreement secretariat provided by the ACF in co-operation with PCH |
| Association canadienne-française de l'Alberta* (1999-2004) | -Joint committee | - 1 co-chair from PCH - 1 community co-chair (president of ACFA) - 5 community representatives (including one youth representative) - 2 representatives of PCH | -Review funding proposals in light of the comprehensive development plan and prepare the list of priority projects -Youth clause acknowledging the importance of consultation with youth organizations -No coordination mechanism specified in the agreement -Agreement secretariat provided jointly by ACFA and PCH |
| Fédération des francophones de la Colombie-Britannique* (1999-2004) | -Provincial coordinating committee -Management committee | - 5 representatives of the regions - 6 representatives of target sectors (including youth) - 2 representatives of the FFCB - 1 co-chair from PCH - 1 community co-chair (president of the FFCB) - 4 community representatives (DG of the FFCB and 3 members of the provincial coordinating committee) - 1 representative of PCH | -Propose and recommend community development priorities -Promote coordination with community organizations -Note that the FFCB must appoint a resource person assigned to the interdepartmental committee on behalf of the community. -Receive the priorities determined by the coordinating committee and allocate programming and project funding -Agreement secretariat provided by the FFCB |
| Association franco-yukonnaise* (2000-2005) | -Territorial round table -Joint committee | - President of the AFY - 2 representatives of the AFY - 3 representatives of community organizations - 1 co-chair from PCH - 1 community co-chair (president of the AFY) - 3 community representatives (chosen by the round table) - 2 representatives of PCH | -Integrate the development priorities of the organizations and incorporate them into the comprehensive development plan -Promote a coordinated approach by the organizations concerned -Receive the priorities determined by the round table and recommend to PCH how to allocate programming and project funding -Agreement secretariat provided jointly by the AFY and PCH -Youth clause acknowledging the importance of consultation with youth organizations |
| Fédération franco-ténoise (N.W.T.)* (2000-2005) | -Pilot project in adminstrative devolution to the FFT -Evaluation committee | - FFT board of direc tors - 1 observer from PCH - 3 representatives of the network of associations (with voting rights) - 1 observer from PCH - 1 observer from the N.W.T. government - DG of the FFT acting as a resource person | -Receive and deal with applications for financial assistance from the community -Coordinate the comunity consultation and priority-setting process -Should a difference of opinion arise between PCH and the FFT that cannot be resolved by negotiation, the parties agree to submit it to mediation -Analyze applications for annual operating and development funds -Make recommendations to the general assembly of the FFT as to the nature and funding of programming -Agreement secretariat provided by the FFT |
| Association des francophones du Nunavut* (1999-2004) | -Local round tables -Joint committee | - Each table consists of 2 to 5 members of the AFN - 1 co-chair from PCH - 1 community co-chair (appointed by the general assembly of the AFN) - 2 community representatives - 1 representative of PCH | -Determine community priorities -At the territorial level, the board of directors of the AFN serves as a round table for programming and projects of territorial interest. -Propose an allocation of funding that must be forwarded to PCH (this department agrees to take into account the allocation of funds proposed by the joint committee) -Agreement secretariat provided by the AFN |
| Société nationale de l'Acadie (1999-2004) | No specification | No specification | No specification |
| National organizations (1999-2004) | -Table of national organizations -Sectoral round tables -Coordinating committee -Special committees -Management committee | - 21 national organizations - Organizations divided into 4 key sectors: education, theatre and culture, the economy and communications, target clients - 1 elected representative from each of the sectoral round tables and special committee (coordination provided by the FCFA) - Community and PCH representatives - 1 co-chair from PCH - 1 community co-chair - 1 elected representative from each of the 4 sectoral tables - 4 persons from the community recommended by the sectoral tables (West and North, Ontario, Atlantic represented on it) - 3 representatives from PCH | -Serve as a forum for discussion and circulation of information -Receive reports from the other committees and endorse them -Promote coordinated action by key sector -Each sector forwards to the coordinating committee the definition of its needs, an action plan and its annual or multi-year priorities. -Draft an overall plan, respecting the priorities of each sector and special committee, to be forwarded to the management committee -Act as strategic and political spokesperson for the table of national organizations -Coordinate evaluation of the agreement's mechanisms, the discussions surrounding management of the agreement and the meetings of the special committees -Committees established on an ad hoc basis -Take into account the allocation of funds of the comprehensive plan arising from the special committees -Propose measures to organizations concerning the optimum use of available resources and measures to simplify existing administrative procedures -Examine applications equitably and impartially -Agreement secretariat provided jointly by the FCFA and PCH -In case of direct conflict, it is imperative to withdraw from the discussion |
Sources: Canada-Community Agreements. 1999-2005;
Comparative tables of the Canada-community agreements provided by the FCFA.
* Note that, for the western provinces and the territories, a western and northern interprovincial and interterritorial committee has been established. It consists of community representatives from each of the joint coordinating committees of the Canada-community agreements for these provinces/territories (i.e., each of the community co-chairs, or a representative, and each of the departmental co-chairs, or a representative). PCH is responsible for the smooth operation of this committee.
